It Ain’t Over ‘Till It’s Over

Sell Right

Why going under contract is NOT the time to celebrate and why making a specific list of things during this phase of the selling process will make or break your home sale. 

Want to get the very most money for your home in this hot sellers’ market? 

In a hot seller’s market, many people don’t realize there is much more to selling a home than taking a few photos and throwing it on the MLS and waiting for closing, especially if you want the very most for it in this hot seller’s market.

I created my series, “Get the Most for Your Home Even In a Hot Seller’s Market,” to help you and anyone you know to maximize the profits from your most significant investment and not get “caught up in what other people are doing.”

Consider this is a must-read series, even if you aren’t selling a home anytime soon. 

In this article in the series, you’ll learn why going under contract is NOT the time to start celebrating the sale of your home.  There is so much that needs to happen between now and closing, and it’s crucial it’s handled correctly.  I promise, though, once closing occurs, THEN we can start throwing the confetti!

Today, you’ll learn what needs to get done and who does what so there are no hiccups during this crucial time of selling your home.

Please think of me as the project manager or even the event coordinator, from when you go under contract to even after closing. My job is to work with all parties to make sure everyone does what they are supposed to do so that we get to the closing on time and with the least amount of stress and hassles (for you) possible.

I’ll be working with you, the buyer’s agent, the buyer’s lender, the escrow company, and any other vendors we need to involve during this phase of the selling process.  My job is to assign tasks, continue to negotiate terms on your behalf and make sure deadlines are met by everyone involved, and then, of course, keep you up-to-date on the progress along the way. 

More than anything, though, my job is to make sure the terms you agreed to when you signed the contract are carried out correctly and on time.  Frequently, the under contract phase feels a little “quiet.” That’s because more parties are involved than before we went under contract.   My goal is to make this phase not a mystery for you and let you know who is doing what when every few days. 

Here’s a quick summary of what typically happens behind the scenes from going under contract to closing:

  • Estimated net sheet  – talk about the numbers and what to expect (for example, did you know the amount your mortgage says is your balance is NOT the amount of your mortgage payoff, so we’ll be discussing what to expect there)
  • Track important dates – The very first thing I do when we go under contract is plot all the important dates in a calendar and share that with you.  Depending on the terms you agreed to in the contract, this could be anything from contingencies to document review periods, to when the appraiser is coming to when the home inspection is happening.  I make sure you and I both know these crucial deadlines so we can work backwards and make sure everything is done on time and keep all other parties on time too. 
  • Introductions – Next, I introduce myself and all the other parties involved in the process to each other and make sure they have everything they need, like a copy of the contract, to start their processing of the file.  For example, I make sure the title company has a copy of the contract and your contact information so they can start working with you on things like the pay-off statement.  I introduce myself to the buyer’s lender and make sure he or she has what they need from our side to start the loan processing.  And, I make sure the lender and title company have each other’s contact information since they will need to work closely together throughout the process
  • Order condo or HOA docs, if necessary – Next up, I’ll get the condo docs or HOA docs ordered on a “rush” so we can get those to the buyer as quickly as possible and
  • Earnest Money Deposit – Remember, depending on the contract terms you agreed to (last week’s article) you don’t always get this money back.  So, we’ll review again when the buyer can void and get their deposit back and when you are in the clear to receive their deposit if something changes.  Not only that, but it needs to be deposited by a certain date and I follow up to make sure that happens.
  • Inspection Process – Right now, it’s rare to have a home inspection contingency, but it does happen and here’s how we handle that.  There are three parts to the inspection that we’ll discuss. Prepping for it, what happens during the inspection and what happens after the inspection. Here’s a quick overview:

            Prepping: You want your home to look the same way it did when the buyers first fell in love with it.  So, you’ll want to have still it clean, clutter-free, and looking its best for this stage. 

            During the inspection: Here’swhat the inspector will be looking at during the inspection. You’ll make sure everything on this list is accessible, and in good working order, so your home is presented to both the inspector and the buyer in the best possible light.

            After The Inspection: Once the inspection is completed, the ball is in the buyer’s court.  Depending on how the inspection part of the contract was initially negotiated and agreed upon by both you and the buyers, the buyers will notify us in writing and send a list of requests for repairs, they may ask for money to make the repairs, they may void the contract entirely (very rare), or they will move forward by doing nothing by the inspection deadline.   Depending on how they move forward after their inspection, we’ll have a game plan—we will review the list of requests and negotiate what you will and won’t do by closing, move forward without having to do a thing, or, in the rare instance where they void entirely, we will discuss when and how to put your home back on the market for a buyer who will love it.

  • Lockbox removal – Now that the inspection is over, I take off the lockbox immediately.  Why?  Because we don’t want anyone accessing your home—the buyer, appraisers, the buyer’s agent, etc, even if it’s vacant, without me present between now and closing.
  • Track the buyer’s loan – I touch base with the buyer’s lender a very specific times during the under contract period to track the loan, make sure everything is going according to plan, that financing and appraisal contingency dates are being met, that the buyers have received their closing disclosure in the correct amount of time and that the title company has what they need from the lender to close on time on the agreed upon settlement day in the contract. 
  • Create an appraisal package and meet the appraiser – This is SO important.   Homes are oftentimes selling for more than recent sales aka “the comps” would support.  Because of this, I want to make a strong case for the price that you and the buyer have agreed on.  I put together a package of material that supports your agreed upon price—things like the floorpans, including the square footage we measured, recent sales that support our price, a list of updates and improvements you’ve made to the home as well as a summary of how many offers we had and why the price got where it did.  I then personally meet the appraiser and review anything that’s important for them to know or they might miss when doing their report.  
  • Vendor list: If you need suggestions for any contractors like moving companies, cleaners, any repairs, I will supply you a list of contractors I’ve used and recommend to make your move and any to-dos easier on you.
  • Schedule Destaging—I”ll work with the stager to make sure that you aren’t charged for another month of staging once our contingencies expire and ensure the staging will be removed before the buyer’s walk-through.
  • Sign removal – Time to take down the sign now that we are headed towards closing! 
  • Coordinate the final walk-through – Next up, I’ll coordinate the final walk-through with the buyers.  Typically the buyer’s final walk-through happens right before closing.  The point of the final walk-through is to make sure your home is ready for the buyers to take ownership and confirm that any home inspection items that were agreed to be fixed by you have been completed.
  • Condition of home at settlement – Speaking of the buyer’s walk-through, one question I get a lot is about the condition a seller’s home must be in for closing.  A good rule of thumb is to leave the home you sold in the same condition you’d like the home you are moving into left for you.
  • Final To-Dos – About ten days before closing, you’ll receive a final list of to-dos from me.  It will serve as a reminder about when and how to do things like turn off your utilities, homeowners insurance, as well as gather things like keys, garage clickers, storage keys, parking permits, alarm codes, etc—all the “tiny” things the buyers needs so you don’t have to think about it.
  • Review your final documents and numbers with you prior to closing – I don’t want the first time you are seeing your final numbers and everything you have to sign to officially sell your home to be at closing.  That’s why, a few days before closing, as soon as those documents are ready from the title company, I schedule a time to review them all with you so clsoing is a breeze and you understand everything you are signing.
  • Closing Day Logistics –  I’ll make sure you know where to go, what you need to bring and what to expect on signing day.  And, something to remember—you don’t even have to be at signing unless you want to be!  We can coordinate for you to sign prior to closing day or even from afar.  As a seller, anything is possible when it comes to your side of settlement.
  • Next Day Check In –  Last, but not least, I’ll touch base with you after closing to make sure you’ve received your funds in full and answer any last questions you have about your sale!
  • Celebrate! Now’s the time to throw the confetti and finally celebrate.  You’re officially DONE! 

Phew! Once you are under contract, there’s a lot to do to ensure everything goes smoothly. And, although I love having a plan, so everything goes like clockwork, I’ve also got a plan b AND c so that no matter what happens, we won’t lose any time getting you to closing on time. But, I’ll be with you every step of the way as your project manager and give you updates weekly and at every critical milestone.

If you’re thinking about selling your home and want to know how to get the very most for it, or you want to hand over the keys and let me handle it all, I got you.  The first step is for us to have a conversation about why you want to sell, where you are headed and when you want to be there.  You can schedule that with me here.


I'm Tehane, a local realtor helping locals buy, sell, and stay local in Honolulu  Schedule a conversationand let's talk about your current situation and where you want to be. Then, let's create a plan to get you there.  Every journey begins with the first step! 



BHGRE Advantage Realty
4211 Waialae Avenue, Box 9050
Honolulu, HI. 96816


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I'm Tehane, a local realtor helping locals buy, sell, and stay local in Honolulu. Schedule a conversation, and let's talk about your current situation and where you want to be. Then, let's create a plan to get you there. Every journey begins with the first step!   

Let's connect 

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